About White Construction
At White Construction, we are Building Success Together, providing exceptional service to our clients while creating an environment that exemplifies Safety, Teamwork, Leadership, Trust, and Relationships—all while having fun and enjoying the work we do. Founded in 1971, our family-owned business is a trusted partner capable of delivering complex projects with our clients' goals and vision always at the forefront.

We strive for efficiency, a supportive and professional culture, and an open dialogue that promotes growth. From healthcare facilities to corporate headquarters, retail centers to courthouses, we approach every project with remarkable attention to detail and a passion for excellence. Here at White Construction, your voice, ideas, and creativity matter as we build the future together.

***The Administrative Support Specialist at White Construction plays a vital role in creating a welcoming office environment, overseeing reception, hospitality, and staff support to ensure smooth daily operations.

Work hours are 8 a.m. to 5 p.m.

The primary skills for this position are:

• Punctuality, time management, and ability to prioritize numerous tasks
• Professional presentation and demeanor
• Inspiring others by setting a good example personally and professionally
• Ability to develop a unique level of loyalty and care for our families, partners, and communities (i.e., our colleagues, visitors/guests, phone calls, etc.)
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office programs (i.e., Word, Excel, PowerPoint) and Outlook
• Drive to learn new skillsets
• Ability to sit 50% and to be on your feet the other 50% and ability to lift no more than 50lbs

Responsibilities:

• Front Desk Management:
  • Greet visitors – customer service and notify staff of appointments and drop-in guests
  • Lock the front door at the end of each day
• Phones:
  
  • Primary responsibility managing incoming phone calls and routing them appropriately
  • Coordinate calls for the Chairman (Neel White)
  • Directing messages to the appropriate individuals
• Mail & deliveries:
  
  • Deliver outgoing mail to the mailroom at least once per day
  • Retrieve incoming mail from the mailroom daily
  • Open, date stamp, and sort all incoming mail and distribute accordingly
  • Maintain employee, on-site project, and company-wide office mailboxes (i.e., notify on-site project teams of in-office deliveries/mail)
  • Sign for and distribute packages and other deliveries
  • Ship correspondence and packages as requested (i.e., Address and add postage to outgoing mail if needed)
  • Maintain outgoing mailboxes in the front (i.e., USPS, UPS, FedEx)
  • Maintain shipping, packing, and mailing supplies and postage machine

• Information Technology:
  
  • Ensure all conference room TVs completed project and core ideology slideshows are running when the conference room is unoccupied
  • Update New Employee and Promotions slides for all office lobby TVs monthly

• Public Areas:
  
  • Maintain the cleanliness of the front desk, conference rooms, and hallways
  • Dust all cabinets and surfaces bi-weekly at a minimum
  • Ensure that closets are clean, neat, and easily accessible
  • Ensure that kitchens and workroom surfaces are clean, neat, and organized
  • Load dishwasher and put away dishes
  • Restock food and drink supplies in all conference rooms and kitchens
  • Clear dishes and garbage after meetings
  • Check office weekly for burnt-out lights and other maintenance issues, and coordinate with Vice President who oversees office maintenance (i.e., significant maintenance requests) or submit a maintenance request with building Owner (i.e., minimal maintenance requests).
• Office Supply Inventory:
  
  • Ensure that the storage closet is clean, neat, and organized and locked at all times
  • Order supplies as requested and as needed.
  • Maintain paper and toner supplies daily.
• Miscellaneous Support:
  • Assisting in the receipt, inventory, and framing of all annual appreciation awards.
  • Assisting in the receipt and inventory of all annual tenure awards.
  • Maintain and update awards location listing and award relocation annually.
  • Maintenance of employee birthdays and anniversaries on company-wide bulletin boards.
  • Fire Warden - Leading the effort of evacuating our office and tracking evacuation time, tardiness, and gathering the group for fire drills and real-life scenarios
  • Order and distribute food orders for miscellaneous meetings and set up and break down, obtain the list of attendees, and submit receipts to Accounts Payable Clerk
  • Assist Accounts Payable as requested
  • Notify Vice President of Information Technology when the project directory or staff directory needs updating
  • Perform miscellaneous tasks as available, and approved by the Supervisor
  • Maintain holiday gift log and coordinate gifts
  • Coordinate the receipt and distribution of company apparel

Education/Certification Requirements

• Excellent writing, communication, and organizational skills.
• Positive, enthusiastic, and energetic attitude.
• Self-starter, results-driven, and able to work independently.
• Ability to develop and maintain effective relationships with a broad group of stakeholders to foster trust and partnership.
• Ability to multi-task and is comfortable working in a deadline-driven environment.
• Proficient in Office Suite (Word, Excel, PowerPoint).

The above statements are intended to describe the general nature and level of work performed by the employee assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Duties and responsibilities may be added or changed as deemed appropriate by management at any time. White Construction is an equal opportunity employer.